How To: Close Payroll
Navigate to the Close/Open Payroll step under Review
Close Payroll
If there are any errors or warnings, these will display in the Close/Open Payroll step.
Select the Payroll Errors or Payroll Warnings link. You will be navigated to the Payroll Pay Statement Errors report. The warning message in the Record Message Text column informs the user of the action required in the event that there is a missing required tax parameter, along with the deadline by which the action needs to be taken, and the reason the parameter is required.
Errors must be resolved before payroll can be finalized. Payroll can be finalized if Warning exists however, quarterly tax filing could be impacted and warnings should be resolved whenever possible.
If you receive an error due to a missing company tax, this indicates that taxable wages and tax are calculating for a tax agency (state, local, city, etc.) that has not been setup at the company level. Please complete the New Tax Code Setup form to expedite the tax setup process.
To close the payroll from the Payroll Prep Process, select the Close Payroll button in the Close/Open Payroll step.
After you select Close Payroll, the system will ask you to confirm that you want to close the payroll and lock the pay statements. Select Yes.
As the system goes through the Close Payroll process, it deletes all zero PSTs (Empty Pay Statements) that match ALL of the following criteria:
- Net Pay Statement = 0
- Each Individual Earning Net = 0
- Each Individual Deduction Net = 0
- Each Individual Tax Net = 0
- Each Individual Tax Gross Wages = 0
- Each individual Tax Gross Subject Wages = 0
- Each Individual Tax Subject Wages = 0
- No arrearages exist
When the system finishes processing the Close Payroll, it displays the deleted empty pay statements on the page and a message that the Payroll Was Closed.
Re-Open Payroll
To re-open the payroll to correct data, select Re-Open.
In order to re-open, choose both options:
Open All Pay Statements: This is the default option because you usually want to open all pay statements.
Rollback Check Numbers: Select this option if you want to roll back and reuse check numbers.
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